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Toolbox Meeting Follow-up Approval

Use this link when you are the Hon Hai supervisor assigned to add the post-signature after an on-site toolbox meeting has been submitted. The page is an approval task: it lets you review the saved meeting information and on-site signatures before completing your own signature.

Before you sign​

  • Open the link from the follow-up notification and confirm that the guest, meeting information, and existing signatures are the expected ones.
  • Review the displayed ticket fields and images. They are presented for review and cannot be edited from this page.
  • If the link is invalid, expired, or the meeting is not yours to approve, stop and contact the notification sender.

Complete the supervisor signature​

  1. Review the guest information, meeting fields, and on-site signatures.
  2. Under Hon Hai supervisor signature, select Click to sign.
  3. Write a complete handwritten signature, then save it.
  4. Select Complete approval.

The follow-up is marked completed and the supervisor signature is added to the meeting record. A completed follow-up cannot be submitted again.

Complete matching pending approvals together​

The page can list Other pending approvals. Select only the items whose missing approval content matches the current follow-up, then complete your signature. VMS attempts to complete the selected items with the same signature.

An item whose missing approval content differs is unavailable for selection and must be handled through its own follow-up. If VMS reports that only some selected approvals were synchronized, review the remaining pending items individually.

Next step​

After completion, no further action is required for this follow-up. Return to the original notification or contact the sender if another meeting still requires your signature.