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Toolbox Meeting and Signatures

Use this page at the work site to confirm the construction details and safety notice, then record who attended and signed. The meeting form brings in the ticket information and separates on-site signatures from the Hon Hai supervisor's post-signature.

Before the meeting​

  • Open the complete link from the original notification and confirm that the construction information and your identity are correct.
  • Read the construction date, project name, person in charge, main contractor, work type, area, and safety notice before collecting signatures.
  • If the information is wrong, contact the responsible person. Do not alter the details or sign for someone else.

Run the on-site sign-in​

  1. Review the meeting information and complete any editable required fields. Ticket attachments and visitor selections are shown for reference and cannot be changed here.
  2. In Supervisor Signatures, confirm the designated Hon Hai supervisor and the contractor supervisor. The contractor supervisor signs on site; their name can be corrected before signing when needed.
  3. In Construction Personnel Sign-in, select Click to sign for each attendee, write a complete handwritten signature, and select Confirm save. The page rejects signatures that are too short or too simple.
  4. If an unsaved signature needs to be replaced, select it to sign again or use Clear signature.
  5. Select Create after every on-site signer has signed.

What happens after submission​

The page saves the meeting record, including the form values, ticket images, and on-site signature attachments. The contractor supervisor and construction personnel must be signed before Create is available.

The Hon Hai supervisor is marked Post-signing and does not block the on-site submission. When the meeting identifies a Tenant user for that supervisor, VMS creates a follow-up approval for them. Continue with Toolbox meeting follow-up approval.

If you cannot finish​

  • Create is unavailable: complete the required editable fields and collect a signature from every on-site signer.
  • Signature is rejected: write a fuller handwritten signature, then save it again.
  • Link expired or page not found: contact the person who sent the meeting notification for the correct link.